What Is the Process for Employees to Log Into the Payroll Portal?

Employees use the Paycircle portal to access payslips, P60s, pension letters, and other payroll documents. Here’s what employers and employees need to know about the registration and login process.

📝 Registration Requirements

• Each employee must register using a unique email address
  (This can be either a personal or company email, though personal is preferred)

• An invitation email will be sent to the employee on or before their first payday

• It is the employer’s responsibility to ensure employees are registered

• Proper registration supports audit trails for:

  • Issuing payslips

  • Auto-enrolment letters

  • Legal communication tracking

🔐 Login & Access Setup

1. Employees will receive a registration invite from Paycircle

2. During registration, they will create an Access Identity login

3. Employees set a username and password for ongoing use

4. A recovery email (personal, not company) must be added

   • This allows access to continue even after employment ends

🛠️ If employees don’t register right away, reminder emails will be sent automatically until they do.

📂 After Leaving Employment

• Former employees retain portal access for up to 10 years

• All documents (payslips, P60s, P45s) remain available

• Employers don’t need to send payslips manually — employees download them themselves

🔁 Resetting Login Credentials

If an employee forgets their login:

• They can reset it anytime at 👉 https://my.paycircle.co.uk

• Reset links are sent to their personal recovery email

• If they no longer have access to their email, they must speak with their employer

💬 Need Help?

If you're unsure whether an employee has registered or you need to resend their invite:
💬 Contact us here and we’ll assist you.