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How Does Intelligent Payroll Handle Data Security and Confidentiality?

Our commitment to safeguarding your payroll data through industry-leading security protocols

At Intelligent Payroll, data security and confidentiality are fundamental to our operations. We implement industry-leading safeguards to ensure your payroll and employee data are fully protected at all times.

🔐 Data Storage & Encryption

  • UK-based servers: All client data is stored and backed up on secure servers located in the United Kingdom.

  • Encryption standards: Data is encrypted using AES-256 encryption — both in transit (when data is transferred) and at rest (when stored).

  • End-to-end protection: Backup data is transmitted via end-to-end encrypted channels to prevent unauthorised interception.

🗂️ Backups & Disaster Recovery

  • Dual-layered backups: We maintain both onsite and offsite encrypted backups.

  • Disaster recovery ready: Our architecture is built with failover protection to ensure business continuity in the event of a system outage.

🛡️ Industry Accreditations & Compliance

  • ISO 27001 accredited: Our systems adhere to internationally recognised data security standards.

  • Cyber Essentials Certified: This UK government-backed certification demonstrates our commitment to preventing cyber threats.

  • ICO registered: We are registered with the Information Commissioner’s Office (ICO Reg. ZA240756) to ensure compliance with UK data protection laws.

👥 Access Control & Internal Policies

  • Restricted access: Data access is strictly limited to authorised personnel with role-based permissions.

  • Identity verification: Sensitive client requests are verified by manual phone confirmation.

  • Employee training: All team members are trained in data protection and confidentiality protocols.

📄 Insurance Coverage

  • Professional Indemnity Insurance: Ensures coverage for professional services.

  • Cyber Security Insurance: Protects against potential data breaches or cyber incidents.

🌐 Remote Security & Business Continuity

Our cloud-based software infrastructure allows secure remote access for employees, ensuring uninterrupted service. In rare instances of platform outage, we can manually provide payment figures to maintain payroll continuity.

For more details about our certifications, visit Cyber Essentials and search for "Intelligent Payroll".

If you'd like a copy of our latest security certificate or have any concerns, please contact us here.