How do I provide a P45 for a new employee?

When hiring a new employee, you can include their P45 during onboarding — but if you receive it later, we can still process it for you.

📥 How to Submit a P45

During Onboarding:

• When completing the new starter form, there’s a built-in option to upload the P45 directly

If You Receive the P45 Later:

• You can send it securely through the Paycircle payroll system

• Or email it to our support team at
  📧 support@intelligentpayroll.co.uk

🔍 How We Use the P45

Our team checks each P45 to ensure it’s processed correctly based on the tax year:

✅ If it’s from the Current Tax Year:

We’ll use:

• Total pay and tax to date

• Last payment date

• Tax code

• Student loan repayment status

• National Insurance (NI) number

⛔ If it’s from a Previous Tax Year:

• Earnings and tax figures will not be used

• The tax code may be used if:

  • The P45 crosses over the tax year (after 6th April)

  • It’s submitted before 24th May

📄 What If There’s No P45?

If the employee doesn’t have a P45:

• They’ll be asked to complete the new starter form

• On that form, they’ll select Statement A, B, or C, which tells us how to apply the correct tax code

This ensures their tax is handled correctly from the start.

If you need help or are unsure how to send a P45 securely, just email us at
📧 support@intelligentpayroll.co.uk — we’ll guide you through it.