How Do I Know When Payroll Is Ready and How Do I Approve It?
What to expect when payroll is ready and how to review, approve, or query it in Paycircle
When your payroll is ready to check, Paycircle will send an automatic email to the person assigned to approve it. This lets you know it’s time to log in and review everything.
Only the person assigned to approve payroll will get the email — so make sure your team knows who that is.
✅ How to Review & Approve Your Payroll
Once you’ve received the email, follow these easy steps:
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Go to https://payroll.paycircle.co.uk and log in
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Click on “Payroll”
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Review the Comparison Report — this shows what’s changed since the last payroll
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Download and check the payslips
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If everything looks correct, click “Approve Reports”
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If anything doesn’t look right, click “Query Reports” and let us know what needs updating
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Once you’re happy, click “Complete”
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Then click “OK, close this window”
☕ Done — now sit back and relax!
⚠️ Important:
Once you click Approve, no further changes can be made — so please check everything carefully before confirming.
Need help or have a question?
📧 Email us at support@intelligentpayroll.co.uk — we’re always here to help.