How Are Company Name Changes Handled?
Updating your payroll records when your company name changes
When your company changes its name, we need to update your payroll records to ensure compliance and accurate documentation.
📋 Information We Need
Essential Details:
- Official notification of the name change
- New registered company name (exactly as registered with Companies House)
- Updated registered address (if applicable)
- Company registration number for verification
- Date the name change took effect
Additional Updates:
- New bank details (if changing)
- Updated company logo for payslips (if required)
🏛️ HMRC Notification Required
Your Responsibility:
- You must notify HMRC directly of the company name change
- This should be done through your Government Gateway account
- HMRC needs to update their records independently of our notification
Our Role:
- We'll update our payroll system with the new company name
- Payslips will reflect the new name from the next payroll run
- We'll ensure all future HMRC submissions use the correct company name
⚖️ Legal Entity vs Name Change
Name Change Only:
- Same company registration number
- Continuity of employment records
- Standard update process applies
Legal Entity Change:
- Different company registration number
- May require TUPE transfer procedures
- More complex process involving new PAYE setup
📄 Payslip Updates
New company name will appear on payslips from the next payroll run
Employee portal will reflect the updated company name
Historical payslips will retain the previous company name for audit purposes
Ready to update your company name?
👉 Contact us here and we'll guide you through the process.