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Do You Carry Out the Re-Enrolment and Re-Declaration Process for Us?

How Intelligent Payroll manages your pension re-enrolment, re-declaration, and employee communications.

Yes - if we process your payroll, we automatically handle the re-enrolment and re-declaration process for you as part of our standard service.
These are legal duties required by The Pensions Regulator (TPR) every three years, and we manage them directly using your payroll data.

🔁 What We Do

  • Automatically identify eligible employees for re-enrolment based on age and earnings.

  • Manage updates with your pension provider.

  • Complete the re-declaration of compliance with The Pensions Regulator.

  • Keep your business fully compliant with no manual input required.

📩 Employee Pension Communications

We also send out all statutory pension communications (such as re-enrolment letters) to employees directly through the Paycircle portal.

To ensure employees receive their letters and updates:

  • Each employee must have registered for the Paycircle portal using a valid email address.

  • Letters are delivered automatically and stored securely for audit purposes.

  • Employers can view or download copies for their records.

💡 If an employee hasn’t registered for the portal, they won’t receive their communication — so it’s essential to confirm all team members are set up.

💼 When Others Complete the Declaration

If another party (e.g. your accountant or pension provider) submits the declaration, we still verify the data.
Because the payroll data originates in our system, we can confirm whether the declaration reflects the correct employee and pension details.
This extra verification ensures the legal submission is accurate and compliant.

⚖️ Why This Matters

Submitting incorrect or incomplete information to The Pensions Regulator can result in penalties or compliance breaches.
By allowing Intelligent Payroll to manage this process, you ensure:

  • Accurate and complete payroll data

  • Timely communication with employees

  • Full alignment with TPR regulations

💬 Contact Us

If you have questions about pension re-enrolment, re-declaration, or employee communications,
Contact us here